Code of Campus Affairs and Regulations

The Code of Campus Affairs and Regulations applies to all College Credit Division students. As appropriate, it also applies to Adult Education and Continuing Education students. 

1.0 Application

1.1 Kankakee Community College students are responsible for knowing and abiding by the Code of Campus Affairs and Regulations.

1.2 The current code of Campus Affairs and Regulations does not apply retroactively to situations/conditions which occurred when a previous edition was in force.

2.0 Admissions

2.1 High school graduates and non-graduates whose class has graduated are eligible for admission. Admission to the college will be consistent with Section 103-17 of the Illinois Public Community College Act.

2.2 Students are not required to submit official transcripts to confirm high school graduation, home school graduation or General Education Development (GED) certificate completion to be eligible for regular admission into most degree and certificate programs. 

2.3 Admission to KCC does not guarantee enrollment in specific courses or programs. Students requesting admission to specific courses or programs must meet the criteria for those programs and courses. 

  1. Students requesting admission to transfer programs should have qualifications similar to those established by state universities for comparable programs. Students accepted on a provisional basis with deficiencies as defined by Public Act 86-0954 may be admitted to transfer programs by completing the number of transfer-level semester hours specified in the admission requirements for baccalaureate-transfer programs with a grade point average (GPA) of 2.0 or better. Students must submit assessment scores as proof of qualification and for academic advisement and placement. Transfer students exempted from assessment requirements will meet the admissions records obligation. Go to http://www.kcc.edu/admissions for more information.

2.4 Students seeking financial aid are subject to additional records requirements. Visit www.kcc.edu/financialaid for information.

2.5 The Social Security number will be requested, though not required, to process the admission form. After the admissions form has been processed, a permanent identification number will be assigned. If no social security number is provided, tax implications may arise.

2.6 The Admissions form must be submitted to the Office of Admissions and Registration.

2.7 Applicants planning to enroll:

  1. Request the high school last attended to send an official transcript directly to the college. 
  2. An earned GED may be sent in place of a high school transcript, but the student must complete college administered testing for placement purposes. A GED may not meet specific program requirements where a high school prerequisite course and transcript verification is required. 
  3. Official transcripts of previously attended colleges or universities must be on file for coursework evaluations needed for graduations.
  4. Transfer students seeking a degree/certificate who have previously earned an associate degree or higher are not required to provide a high school transcript to meet records requirements.
  5. Students applying to health career programs are responsible to meet timelines and eligibility requirements. Information concerning health career requirements is available at www.kcc.edu/healthprograms/.
  6. Before enrolling, international applicants must submit TOEFL (Test of English as a Foreign Language) scores as evidence of English language proficiency and evidence demonstrating the ability to meet financial obligations. Special admissions packets are available in Student Services or online at www.kcc.edu under Admissions and Registration. International students may be required to submit their transcripts from foreign colleges to an approved member of the National Association of Credential Evaluation Services (NACES) to complete a course by course transcript evaluation.

2.8 Student admission and registration data are the property of the college. Information recorded on the official transcript is transferable to a third party only upon written consent of the student.

2.9 A student’s semester hour load may be limited by an advisor or the Academic Appeals Committee upon review of assessment scores, GED scores, academic records, or the lack of academic records.

2.10 Students will be initially classified in a curriculum based on their Admissions Form and the criteria for the requested program.

2.11 High school students enrolling in general courses:

  1. High school students 16 and older must provide a letter of recommendation from their high school advisors or principals and request that their high school transcripts be sent directly to the KCC Office of Admissions and Registration. College and Career Readiness tuition waivers satisfy these requirements.
  2. Students under 16 years of age are required to meet with the dean of student development to review their appropriate enrollment in classes. Students must be eligible for high school before they are considered for admissions.
  3. *Students wishing to enroll in continuing education classes may enroll in courses or programs specifically designed for this age group.

2.12 Non-high school students less than 18 years of age may be asked to submit written verification of their severance from the high school of their legal residence before enrolling at KCC.

3.0 Attendance and Campus Behavior

3.1 Regular attendance at scheduled class sessions is expected. Refer to your course syllabus for classroom policies.

3.2 Administrative Withdrawal

Students who are reported at mid-term by their instructors on the mid-term grade lists as non-attending/failing “F” (not actively pursuing completion of the course) will be institutionally withdrawn from those courses and will have final grades of WX recorded on their transcripts. The WX grade is treated the same as a withdrawal (W) grade. When the semester or term ends, “WX” will be officially recorded as the final grade.

An instructor may ask a student whose behavior is disruptive to leave the classroom. If an instructor feels a student’s behavior justifies dismissal from a course, program or the college, a recommendation shall be submitted to the dean of student development for consideration, recommendation, and action. The dean of student development will initiate an investigation of reported violations in accordance with college policy for student due process (see section 18.3).

3.3 The instructor has the right to record the grade of F for the course, reduce a student’s grade or submit an institutional withdrawal request to Admissions and Registration if a student has excessive absences as defined in the course syllabus.

3.4 If an instructor is more than 15 minutes late in arriving at a class session, the students may be excused.

3.5 Classroom visitors are prohibited without prior permission from the instructor. Approved visitors to laboratory classes are required to have approved safety equipment.

3.6 For their safety and well-being, children are not permitted in classes, in the testing center, in computer, or tutoring labs, or in employee work areas.

Also, for safety reasons, children under age 14 cannot be left unattended. This includes KCC campus property and vehicles, satellite centers, employee work areas, and college events. In the event a child under the age of 14 years is left unattended, KCC employees will notify campus security and the dean of student development to locate the parent/guardian and document the incident. Every effort will be made to locate the child’s parents/guardians before contacting the Department of Children and Family Services (DCFS).

4.0 Credit, Grades and Grade Points

4.1 KCC uses the semester hour system. The academic year consists of two semesters (fall and spring) and a summer term.

4.2 Class standing is determined by the total number of hours earned by a student. The classification follows:

  1. 0-29 hours earned = Freshman
  2. 30-64 hours earned = Sophomore
  3. 65 or more hours earned = Advanced
  4. Degree or advanced certificate earned = Graduate
  5. Concurrent enrollment in high school = Dual enrolled

4.3 Academic load and status for a semester:

12 semester hours or more (maximum of 18) = full-time

9-11 semester hours = 3/4 time (part-time)

6-8 semester hours = 1/2 time (part-time)

below 6 semester hours = less than 1/2 time (part-time)

Summer terms are prorated.

4.4 A four-digit course number is assigned to each college course. The first digit (extreme left) identifies the course as a remedial (0), first-year (1), or second-year (2) course. Remedial, continuing education, and other courses with first digits of 0, 3, 4, or 5 are not applicable to college degree programs. Second digits of 0, 1, 2, 3, or 4 generally indicate courses within occupational curricula. Second digits of 5, 6, 7, 8, or 9 generally indicate courses within transfer curricula. Third digits of 1, 2, 3, 5, 6, or 7 may indicate that the course is one of a sequence and where that particular course falls within the sequence. The fourth digit (extreme right) generally indicates the number of credit hours awarded for the course.

4.5 Final course grades are used to compute grade point averages (GPA). Only KCC courses for which the first digit in the course number is either a “1” or “2” will be used to calculate GPA.

4.6 A semester/term GPA is computed as follows:

  1. Multiply the hours of credit in each course by the grade point value of the grade earned.
  2. Add the grade points earned for all courses attempted during the term. (“Courses attempted” are courses for which grades other than those specified in Section 4.9 are received.)
  3. Divide the total grade points earned by the credit hours attempted.

4.7 A cumulative GPA is the total number of grade points earned in all semesters/terms divided by the total number of semester hours attempted in all semesters/terms.

4.8 The following grading system is used at KCC:

Grade Grade Point Value
A - Outstanding quality                            4
B - High quality                            3
C - Satisfactory quality in meeting minimum course requirements                            2
D - Quality below satisfactory level established for course                            1
F - Failure                            0
S - Satisfactory                            0
I - Incomplete                            0
PR - Proficiency                            0
AU - Audit                            0
U - Unsatisfactory                            0
W - Withdrawal                            0
WA - Withdrawn for active duty                            0
WX - Institutionally withdrawn for non-attendance                            0
X - Grade deleted by approval of petition or when course is repeated                            0

4.9 Grades of S, I, PR, AU, U, W, WA, WX, X, DX and FX are not included in any grade point average. An R next to the grade indicates a repeated course.

4.10 A request for an “I” (Incomplete) will be granted upon the request of the student and the written approval of the instructor. Such an approved request must be submitted to the Office of Admissions and Registration prior to the final examination for the course. The course work must be completed by the date specified on the request; but is not to exceed six months from the ending date of the semester/term. If the work is not completed by the specified time, a grade of F will be recorded. The incomplete work must be made up through independent study.

4.11 A student may register to audit a class if he/she meets all course prerequisites and may only register during late registration. Full tuition and fees are assessed for auditing a course. If the student completes the course, an audit designation of “AU” will appear on the student’s permanent record. Auditing students are expected to complete all course requirements. Courses may be audited multiple times.

A change from credit to audit is not permitted, but a student may change from audit to credit prior to the mid-term of a course if he/she receives written approval from the instructor of the class and the dean of instruction. These written approvals must be obtained by the student and presented to the Office of Admissions and Registration prior to the mid-point of the course. Audits are not permitted for Fitness Center enrollments.

4.12 Courses dropped before the end of the refund policy period, as designated in the official college schedule, will not be included on a student’s permanent record. A course withdrawal completed after the end of the refund policy period but before the end of the withdrawal period for that specific course will be recorded as a W grade.

4.13 The last date for withdrawal from a course(s) is dependent upon the length of the course as established on the following basis:

  1. 14-week and 16-week courses
    20 school days after the mid-point
  2. 6-week and 8-week courses
    10 school days after the mid-point
  3. 4-week course
    5 school days after the mid-point
  4. Courses offered which may vary in length from the above will be treated on the same prorated basis.
Deadlines to petition the Academic Appeals Committee for a late withdrawal from a course are:
  1. Spring semester course: The last day of the following fall semester.
  2. Summer session course: The last day of the following fall semester.
  3. Fall semester course: The last day of the following spring semester.
Petition and appeal are addressed in Section 21.0.

4.14 Students who need to withdraw from all classes after the deadline (due to special circumstances such as health emergency, employment issues, or family crisis) can appeal to the dean of student development. All appeals will require supporting documentation. See withdrawal deadlines above. KCConnect  and the registration statement include important details on withdrawal deadlines.

4.15 The grade submitted to the Office of Admissions and Registration at the end of the academic session is final. A faculty member’s recommendation for change of a grade must receive written approval from the associate dean for that division before being acted upon by the Office of Admissions and Registration.

4.16 Unless otherwise officially designated, a student who receives a grade of D or F in a course may repeat the course only once for the purpose of improving his or her grade, and only the latter grade will enter into the computation of the semester/term and cumulative GPA. This regulation applies only to KCC courses. Students who still fail to improve their grade and need to take the course for a third time must petition the Academic Appeals Committee. A fourth petition requires the student to appear in person at the next committee meeting. Petition and appeal are addressed in Section 21.0.

4.17 Students enrolled and subsequently called for active duty with the United States Armed Services during that semester or term will be extended the following privileges:

  1. Full refunds of tuition and fees will be granted through the midterm of enrollment after submission of official written orders to report for active duty.
  2. An official withdrawal from class(es) designation will be granted for students who are ordered to active duty before the end of the course.

4.18 Pass/Fail Grading Option (S-F)

The pass/fail grading option is designed to allow students an alternative grading option.

A maximum of 10 semester hours, which apply to the student’s curriculum, may be earned using the pass/fail option. Only courses specified by the division and approved by the Curriculum and Academic Standards Committee may be designated pass/fail. Divisions will have the option of allowing students to elect the pass/fail option themselves or to designate a course as pass/fail option only.

Students must request the pass/fail grading option by completing a written request in the Office of Admissions and Registration before the midterm of the course. Students may elect to return to the regular grading system by filing an amended written request in the Office of Admissions and Registration before the mid-term of the course.

Student performance at a level of “C” or better is required in order to receive a satisfactory grade of S. Performance below a “C” level will be assigned an F grade which represents no credit earned and will be included in the grade point average and hours attempted. Satisfactory grades in pass/fail courses are not included in the grade-point average but are included as part of the total credit hours earned.

The repeat course regulation applies in the same manner to the pass/fail option as in the standard grading system. Students who receive an F grade in a course may repeat the course only once for the purpose of improving their grade. Only the latter grade will enter into the computation of the semester/term and cumulative GPA. If a course is designated as repeatable for credit, all applicable grades will remain on the student’s permanent academic transcript.

4.19 Grade Forgiveness

Students who officially complete a curriculum change may file a petition with the Office of Admissions and Registration to exclude the D or F grade from their GPA in KCC courses which cannot be applied to the new curriculum. The grade will remain on the transcript and an “X” will appear next to the grade which was forgiven. This petition will be considered after 12 hours have been completed with a grade of C or better in each of the KCC courses earned toward the new curriculum. Only KCC D or F grades earned prior to the 12 hours of new curriculum work can be changed to X grades. Though grades may be forgiven, students’ warning and suspended statuses will remain on record.

4.20 Students may file a “Grade Forgiveness Petition” with the Office of Admissions and Registration to request removal of D and/or F grades (maximum 15 credit hours) from computation of their KCC GPAs if they satisfy the following conditions:

  1. The student must have re-enrolled at KCC after a lapse of two calendar years or longer since being enrolled in a credit division course at KCC.
  2. The student must have completed a minimum of 12 semester hours of credit division coursework at KCC since enrolling after the lapse. These additional semester hours must apply to his/her current curriculum, and the student must have earned a grade of C or better in each course. Proficiency credit and transfer credit do not apply.
  3. The student must have a cumulative GPA of 2.5 or lower.

If the petition is granted, the original grade(s) will remain on the transcript, and an “X” will appear next to the deleted grade(s) which no longer will be used to compute the KCC GPA.

This forgiveness policy may be used only once by a student and does not apply to non-credit division courses such as those with course numbers from 0001 to 0999, Adult Education courses, Continuing Education courses, or Corporate Education courses.

4.21 Students may petition their advisor for permission to repeat a science course required for restricted health programs, or an occupational or developmental course, if he/she has earned a grade of C or higher, and there has been a lapse of time or change in course content which justifies a need to repeat the course. All other requests to repeat a successfully completed course must be approved by the Academic Appeals Committee.

5.0 Academic Honors

5.1 To be eligible for the President’s List, a student must achieve a semester/term GPA of 3.80 or higher while carrying six or more semester hours.

5.2 To be eligible for the Honors List, a student must achieve a semester/term GPA of 3.25 to 3.79 while carrying six or more semester hours.

6.0 Academic Warning and Suspension for Poor Scholarship

6.1 A student will be informed of academic warning at the close of any semester/term that he/she fails to maintain a cumulative grade point average according to the following progressive scale:

Semester Hours Minimum Cumulative
1-15 No Minimum
16-30 1.5
31-45 1.75
more than 45 2.0

6.2 A student who is informed of academic warning must have a conference with an advisor before he/she may register again, and he/she may be restricted as to the number of hours enrolled.

6.3 Students who have received academic warnings will be allowed to finalize registration by payment of tuition and fees for the next term/semester but will be institutionally withdrawn if they are academically suspended prior to the start of the next term or semester.

6.4 A student will be suspended for academic reasons if at the end of a term/semester the student:

  1. has been on academic warning at the start of the current term/semester and remains on academic warning at the end of that term/semester; and
  2. does not attain a semester GPA of at least 2.0 during that term/semester and would remain on academic warning at the end of that term/semester.

6.5 Students may enroll in courses with a first digit of “0” (e.g. WRIT), Adult Education courses, Corporate Education courses, and Continuing Education courses while on academic suspension.

7.0 Readmissions

7.1 Students may be required to file for readmission to the college if they have not attended KCC for a period in excess of three years.

7.2 Students academically suspended for the first time from KCC are eligible for readmission after one semester. Petition and appeal are addressed in Section 21.0.

7.3 Students academically suspended twice from KCC are eligible for readmission after two semesters. The summer term does not apply to the suspension period. Petition and appeal are addressed in Section 21.0.

7.4 Students academically suspended more than twice from KCC must petition the Academic Appeals Committee for readmission following a one-year suspension and appear in person at the next committee meeting. Petition and appeal are addressed in Section 21.0.

7.5 Students suspended for disciplinary reasons from KCC must send a written request to the dean of student development to be considered for readmission.

7.6 Students readmitted following academic suspension may be allowed a limited academic load during the first term/semester of their readmission.

8.0 Credit by Examination

8.1 A maximum of one-fourth of the credit for a degree or certificate may be earned by proficiency or other recognized test instrument.

8.2 For the College Level Examination Program (CLEP), college credits may be granted for tests completed.

Credit will be awarded to specific equivalent courses based upon the recommended standard by CLEP and the college’s recommended credit.

8.3 For the Advanced Placement (AP) examination, college credit may be granted for tests which are completed with a score of three (3) or higher. Credit will be awarded for specific equivalent courses.

8.4 Credit earned through proficiency examinations will be added to the total credit and entered on the student transcript as Credit by Proficiency, “PR.”

8.5 Proficiency Examination Procedures:

  1. A student who has an Admissions Form on file at KCC is eligible to petition for a proficiency examination. A student may not sit for a proficiency examination to earn credit for a course in which he/she already has received a grade, nor may he/she register for credit in a course for which proficiency credit has previously been received. Exceptions to the policy related to health career programs requirements must be approved by the registrar. Furthermore, a student may not receive proficiency credit for a course when he/she has completed a higher level course in the same discipline, as determined by the appropriate division associate dean/program director. Upon successful completion of the proficiency examination, credit will be recorded. The student requesting a proficiency examination will meet with the appropriate division chairperson/program director to determine eligibility and obtain the necessary petition.
  2. A student desiring general information about a proficiency exam may contact the appropriate division associate dean/program director. If the division associate dean/program director determines that the student may sit for the exam, a non-refundable examination fee must be paid to the Accounting Office at the time the petition is filed.
  3. Upon payment of the examination fee, the petition will be sent to the appropriate division associate dean/program director who will schedule the exam at a time that is agreeable to both the student and the test administrator. The examination will be scheduled within 10 class days of payment of the fee.
  4. The division associate dean/program director or his/her designate is responsible for administering and scoring the examination.
  5. Prior to the examination, the faculty member administering the examination will provide the student with the following:
    1. The course objectives.
    2. The name of the text and learning materials used in the course.
    3. A description of the type of proficiency test to be given.
  6. The results of the exam will be transmitted to the Office of Admissions and Registration, which will inform the student in writing of the results.
  7. If a student wishes to take proficiency examinations for course(s) in which he/she is presently enrolled, he/she must complete the examination(s) prior to the mid-term date.

    If a student successfully passes the proficiency examination(s), he/she must complete a withdrawal in Student Services prior to the mid-term of the course(s) to avoid receiving a grade for that enrollment. A refund will only be given during the designated refund date for the course.

  8. A student may be required to pass an exam for health career and/or occupational programs to prove competency in certain coursework toward the degree in order to advance in the program, though additional credit is not awarded on the transcript. The student must fill out the proficiency form with the division associate dean/program director.
  9. A student may take a proficiency examination for a course only one time.

9.0 Credit Granted for Work Completed While in the United States Armed Forces

9.1 Students who have served in the U.S. Armed Forces will be granted applicable college credit which applies to their program upon presentation of appropriate official military transcripts to the office of Admissions and Registration.

All evaluations of credit will be made on the basis of recommendations issued by the American Council on Education in its Guide to the Educational Experiences in the Armed Services. Credit will be awarded for courses completed and not for the Military Occupational Skill (MOS). 

10.0 Acceptance and Evaluation of Transfer Credits

10.1 Credit earned at Council on Higher Education Accreditation (CHEA) recognized colleges or universities which are regionally accredited (i.e. Middle States Association of Colleges and Schools; New England Association of Schools and Colleges; the Higher Learning Commission, a Commission of the North Central Association of Colleges and Schools; Northwest Association of Schools and Colleges, Southern Association of Colleges and Schools, or Western Association of Schools and Colleges) will be accepted for transfer.

The National Home Study Council, Career College Association, (i.e., Association of Independent Colleges and Schools, and Accrediting Commission on Trade and Technical Schools) are not recognized for acceptance of college transfer credit.

Transfer credit from foreign colleges and universities will be reviewed after an approved agency completes an official evaluation of credit. KCC will make the final determination as to acceptance of credit.

10.2 Transfer credits which are evaluated as equivalent to KCC courses or as elective credit will be used toward requirements for the KCC degree or certificate sought. Only transfer credit with an earned grade of C or higher and proficiency credit will be accepted.

11.0 Requirements for Graduation

11.1 A candidate for an associate degree or a certificate should submit a petition for graduation to the Office of Admissions and Registration at least seven (7) working days prior to the commencement ceremony to participate. Late petitions will be processed, but participation in commencement cannot be guaranteed. Late petitions received after the summer term ends will require the approval of the Graduate Review Committee. Students who can reasonably expect to complete a program at the end of a summer term may petition to participate in the spring commencement ceremony.

11.2 To be eligible for graduation from KCC, a student must have settled financial and records obligations with the college. Records obligations are specified in the admissions policies (listed in section 2.0 of these regulations).

11.3 To qualify as a candidate for a degree, advanced certificate or certificate, a student must pass courses required in the curriculum and have a minimum cumulative GPA of 2.0 for all course work included for that degree, advanced certificate or certificate, as well as a 2.0 cumulative GPA for all courses. Course substitutions must be approved by the Graduate Review Committee. Upon completion, associate degree and certificate credentials will automatically be posted to the student’s transcript.

11.4 Students enrolled in a health career curricula must complete all required courses in the program with a minimum grade of C. If students perform below a “C” level in a course which is a prerequisite for an advanced health career course, they must repeat the course. The repeated course must be completed with a C or better grade before enrolling in the advanced course.

Beginning with the first day of class in a health career program, the student must complete required courses for a certificate program within two (2) academic year or an associate degree within three (3) years unless otherwise approved by the appropriate program director.

11.5 Graduates of KCC must satisfy the following residency requirements:

  1. To obtain a degree, a student must either earn 35 semester hours in KCC courses or 15 of the final 30 hours toward that degree in KCC courses.
  2. To obtain an advanced certificate at KCC, a student must earn at least one-half of the required credits through KCC courses.
  3. To obtain an additional degree or advanced certificate, a student must earn a minimum of 15 hours through KCC courses toward that second degree. Those 15 hours must not have been used toward a previous degree or advanced certificate.
  4. Proficiency and similar tests do not satisfy residency requirements.

11.6 Students may graduate according to curricular requirements:

  1. In effect at the time of their graduation; or
  2. In effect not more than four years prior to the anticipated date of graduation only if the student was officially enrolled in that same curriculum during the academic year which corresponds to the year of the catalog under which the student wishes to graduate. Dates of effect for curricula will be according to catalog issues. Catalog editions expire at commencement of the year(s) of issue.

11.7 The Graduate Review Committee consists of the vice president for instructional and student success, the dean of student development, and the division associate dean(s) whose department(s) is (are) affected by the requested substitution(s).

11.8 The Graduate Review Committee has the authority to grant exceptions to graduation requirements. A majority opinion will dictate action.

12.0 Privacy Act and Directory Information

12.1 In compliance with the Family Educational Rights and Privacy Act (FERPA) and all amendments, any unit of the college holding student records shall obtain written consent of the student before disclosing personally identifiable information other than directory information from his/her educational records. Student educational records are under the direct supervision and coordination of the Registrar, while records on disciplinary actions are held by the dean of student development. Students are afforded the following rights with respect to their education records. These rights include:

  1. The right to inspect and review the student’s education records within 45 days of the day the college receives a request for access. Students should submit a written request that identify the record(s) they wish to inspect to the Office of Admissions and Registration. The college will make the arrangements for access and notify the student of the time and place where the records may be inspected. The college shall respond to reasonable requests for explanations and interpretations of the records.
  2. The right to request the amendment of the student’s education records that the student believes are inaccurate. Students who believe that information in their records is inaccurate, misleading, or violates privacy may make a request to the Registrar to amend the records. In a written statement to the registrar, students should identify the part of the record they want changed and specify why it is inaccurate, misleading, or violates their privacy. If the registrar decides not to amend the record as requested, the student will be notified in writing of the decision and will advise the student of his/her right to request a hearing to the dean of student development regarding the request for amendment. Additional information will be provided to the student when notified of the right to a hearing.
  3. The right to consent to disclosures of personally identifiable information (not “Directory Information”) contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. An exception to the disclosure statement without student consent is disclosure to school officials with legitimate educational interests. A school official is defined as a person employed by the college in an administrative, supervisory, academic or research, or support staff position (including law enforcement personnel and health staff); a person or company with whom the college has a contract to provide a service instead of using college employees or officials (such as an attorney, auditor, or collection agent); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his/her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his/her professional responsibilities for the college. Also exempt are officials of other colleges, universities, or schools in which the student intends to enroll; and in compliance with a judicial order or subpoena, provided the student is informed before the information is released.

    FERPA also gives certain rights to parents regarding their children’s educational records. Parents of legally dependent students have the right to inspect the records even without the student’s written permission. A parent may prove that a student is dependent by producing official copies of the current year’s federal income tax return which identifies the student as a dependent for income tax purposes.

    In the event of a perceived health or safety issue, the college may disclose pertinent non-directory information to any person who’s knowledge is necessary to protect the health and safety of the students or other individuals, including designated emergency contact and law enforcement or health care professionals.

  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the college to comply with the requirements of FERPA.
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-5920

12.2 KCC hereby designates the following categories of student information as public or “Directory Information”: name, address, telephone number, enrollment status (full- or part-time), dates of attendance, most recent institution attended, major field of study, awards, honors, degrees conferred (including dates), past and present participation in officially recognized sports and activities, physical data (height and weight of athletes only), date and place of birth, e-mail address, and photo ID. Such information may be disclosed to inquiring parties at the discretion of the college.

Under provision of FERPA, currently enrolled students may prevent disclosure of information under FERPA by completing the “Student Request to Prevent Disclosure of Directory Information” to the Registrar during the first 10 days of the semester. The form is available in Admissions and Registration. Once received, all directory information will be withheld until such time that the student notifies the Registrar in writing to have the hold removed. Note: if a student places a hold on directory information at the time of graduation or withdrawal from the college, the college will be unable to comply with any directory information requests received after the student’s departure. The student must consider the consequences of any decision to withhold directory information, because future requests for such information from other schools, prospective employers or other persons or organizations will be refused. The college assumes no liability for honoring the student’s instructions to withhold information. Only a student who is currently enrolled at the college may suppress directory information. If the form is not received in the Office of Admissions and Registration by the 10th day of the semester, it is assumed that the above information may be disclosed.

If a student wishes to have his/her attendance, academic progress, financial information, etc., discussed by staff/instructor with another person(s) whom the student designates, the student must first complete and present the “FERPA Release Form” to the Registrar. All forms may be obtained by the Office of Admissions and Registration or from the KCC web site at www.kcc.edu/ferpa/.

Students are annually informed of the FERPA Act through this section in the official college catalog and through the web site mentioned above.

13.0 Academic Eligibility

13.1 To be eligible to participate in intercollegiate athletics, a student must meet National Junior College Athletic Association (NJCAA) eligibility standards.

13.2 To be eligible for Student Advisory Council, a student must be currently enrolled in a minimum of six hours and maintain a minimum of a 2.25 cumulative GPA at KCC.

14.0 Registration

14.1 Students must register during registration dates which are published in this catalog and other registration publications.

14.2 Students requesting permission to register after the end of the scheduled registration period must obtain written permission from the instructor(s) involved. Instructors are not obligated to allow students to register after the end of the late registration period.

14.3 Before registering for their second semester/term, degree/certificate seeking students must have a Master Academic Plan on file and complete KCC’s New Student Orientation.

15.0 Change of Schedule

15.1 Students wishing to add or drop a class or withdraw from the college must complete a Change of Schedule form, including the required signatures. The form is available in Student Services and at www.kcc.edu/admissions.

15.2 For changes of schedule, signatures are required under the following circumstances:

To add a class during late registration: advisor signatures are required on schedule changes. Instructor signatures are required to enroll in a closed (filled) class.

To add a class after late registration: instructor and/or advisor signatures are required.

16.0 Reporting an Emergency or Other Concern

16.1 In case of an emergency, phone 911 then notify college security at 815-802-8190; or utilize security phones in the parking lot.

To report a potential or current concern, use the following contact options.

Phone KCC police department: 815-802-8195

Phone KCC Public Safety department: 815-802-8199

Email Behavioral Intervention Team: bit@kcc.edu

Online anonymous report: http://www.kcc.edu/reportacrime

All concerns and reports are confidential.

16.2 The college reserves the right to call an ambulance and/or the Kankakee Police Department if a student appears to be in imminent danger of harming himself/herself or has threatened to harm others.

16.3 The state of Illinois Public Act 099-0278 requires that an institution of higher learning provide all students the opportunity to authorize in writing the disclosure of certain private mental health information to a designated person.

KCC may disclose a student's mental health information if a qualified examiner employed by the college determines that the student poses a clear danger to himself, herself, or others. This action can be taken to protect the student or other person against a clear, imminent risk of serious physical or mental injury or disease or death being inflicted upon the person or by the student on himself, herself, or another.

The information from the qualified examiner will be disclosed to the designated person as soon as practical, but no more than 24 hours after making the mental health determination. A designated person can be a parent, guardian, or other person over age 18 designated by a student to receive disclosure of certain private mental health information.


17.0 Code of Conduct

17.1 KCC is an educational institution with a collegiate environment and thus has an obligation to adopt rules and regulations that both respect and protect the rights of the student and the campus community. Security measures include use of surveillance cameras to document violations.

The following Code of Conduct for students and visitors is enforced to prevent conduct which adversely affects the pursuit of educational goals. The Code of Conduct applies on KCC property as well as off-campus including extension class locations, clinical, lab settings, and in online formats (where applicable).

By committing any of the actions listed, the student/visitor is subject to immediate disciplinary action including – but not limited to – being asked to leave the classroom, computer area, resource location, or the college premises. Faculty members have the right to require that a student leave the class and not return until a meeting occurs with the dean of student development. All violations are subject to official college disciplinary actions including suspension and expulsion. A direct threat to the health and safety of the college or its students/staff will be grounds for immediate expulsion. Some violations are subject to state and/or local police action.

The following are prohibited:

  1. Providing false information. Violation includes knowingly furnishing false information to the institution, forging, altering or using the college’s documents or instruments of identification with intent to defraud.
  2. Obstruction of college business and activities. Violation includes obstruction or disruption of any operation of the college, including, but not limited to teaching, testing, classroom settings, college activities, public service functions, and operation of the physical facilities of the college.
  3. Inappropriate conduct/behavior. Violation includes abusive language and other conduct which is not respectful of others and/or the college. Disruptive activities, misuse of furniture or other property, and inappropriate behavior (includes classrooms, activities, and common areas) are violations.
  4. Abuse/assault/harassment, infringement upon the rights of others. Violation includes engaging in sexual misconduct, making threats of harm, including abusive language, using any form of physical aggression or displaying threatening behaviors toward any person on the campus, at any college-sponsored activity, or through any electronic format.
  5. Bullying – Violation includes physical, verbal, electronic, written or video bullying which threatens the mental or physical health or safety of an individual or group.
  6. Sexual assault – Violation includes domestic violence, dating violence, or stalking. Domestic violence means asserted violent misdemeanor and felony offenses committed by the victim’s current or former spouse, current or former cohabitant, or person similarly situated under domestic or family violence law, or anyone else protected under domestic or family violence law. Dating violence is violence by a person who has been in a romantic or intimate relationship with the victim, as gauged by the type, frequency, and duration of the relationship. Stalking means a course of conduct directed at a specific person that would cause a reasonable person to fear for his/her or others’ safety, or to suffer substantial emotional distress.
  7. Destruction of property. Violation includes damaging college property or another individual’s property.
  8. Failure to comply with college officials. Violation includes failure to comply with any request by college officials in the performance of their duties, including failure to produce a KCC student ID or state-issued photo ID.
  9. Failure to comply with state law. Violation includes not complying with any of the laws of Illinois or its political subdivisions.
  10. Possession, use or distribution of alcohol and illegal substances. Violation includes the possession, use, or distribution of alcoholic beverages or illegal substances (unless authorized by the college for approved college functions).
  11. Illicit drugs and controlled substances. In accordance with local, state, and federal laws, violation includes the use, unlawful manufacture, sale, possession, or distribution of illicit drugs and controlled substances.

    Anyone suspected, in the judgment of KCC faculty/administrators/security, to be under the influence of drugs, alcohol or other behavior-altering substances may be tested without notice according to board-approved procedures. Violation also includes failure to comply with college procedure for testing.

  12. Weapons. No individual shall possess, carry, or have control of a firearm either on his/her person or in his/her vehicle on any property owned or otherwise controlled by the college. Violation includes possessing or using firearms, explosive devices or any other devices classified as a weapon. Instruments used to simulate such weapons in acts that endanger or tend to endanger any person shall be considered weapons. Individuals possessing a valid license to carry a concealed firearm may store his/her concealed weapon within a secure case or a locked container out of plain view within their vehicle or stored within the vehicle’s trunk. Subject to board approval, firearm use or possession may be permitted where such use or possession is part of a course curriculum or training program. Sworn police officers, including members of the KCC Police Department, are authorized to carry firearms in accordance with state law and their police department regulations.
  13. Failure to meet debts and obligations. Violation includes not meeting all financial obligations to the college. Note: the registered student is responsible for his/her own financial obligations. KCConnect and the registration statement include important details on withdrawal deadlines.
  14. Abuse of computer technology. Use of campus equipment and facilities is a privilege, and violation of this privilege includes inappropriately use of computers, accessing pornographic materials on computer equipment or other similar abuses and infringements.
  15. Motorized vehicle noncompliance. Violation includes not complying with college rules regarding the use of motorized vehicles.
  16. Inappropriate attire. Violation includes wearing clothing which is disruptive to the learning environment.
  17. Disruptive use of electronic devices. Violation includes use of cell phones, pagers, and other devices which disrupts the learning environment. Students and visitors are expected to exercise good judgment and to de-activate such devices any time it may be a disruption.
  18. Inappropriate classroom behavior. Violation includes failing to follow classroom or program rules established by instructional staff.
  19. Gambling. Violation includes betting on the outcome of a game, contest, or other event or activity; playing games of chance or skill (such as cards, dice, or coin-tossing, etc.) for money or other stakes.
  20. Solicitation. Violation includes soliciting without approval from the department of Student Services.
  21. Tobacco use. In light of findings of the U.S. Surgeon General that exposure to secondhand tobacco smoke and use of tobacco are significant health hazards, the college will maintain a tobacco-free environment. The use, distribution, or sale of tobacco, including any smoking device, or carrying of any lighted smoking instrument, in college buildings or on college premises without exception, at events on college premises, or in college-owned, rented or leased vehicles, is prohibited. For the purpose of this policy, “tobacco” is defined to include any lit or unlit cigarette, electronic cigarette (e-cigarette) cigar, pipe, and any other smoking product; and smokeless tobaccos, also known as dip, chew, or snuff in any form. All persons on any college site for whatever purpose are expected to comply with this policy.
  22. Unauthorized use or possession of keys. Violation includes the unauthorized possession, duplication or use of keys to any college premises or possessing unauthorized keys at college sponsored or supervised functions.
  23. Fire safety violations. Violation includes tampering with fire safety equipment, set­ting or causing unauthorized fires, or calling in or setting off false fire alarms.
  24. Theft. Violations include tampering with, and/or damage to, college property or property of a college community member or possessing stolen property.

17.2 An academic community is based on the assumption of mutual integrity shared by its students and faculty. Violations of the athletic or programmatic code of conduct will result in disciplinary action. The following violations of this assumption disrupt the teaching and learning environment and tarnish the public image of the college. Violations will result in disciplinary action by the college against the student.

  1. Cheating: Using or attempting to use unauthorized materials, information, or study aids during any academic exercise or examination.
  2. Plagiarism: Representing the words or ideas of another as one’s own. Plagiarism includes claiming credit for assignments completed by someone else.
  3. Fabrication: Falsifying or inventing information or citations in any academic requirement, such as a term paper.
  4. Cooperative Learning Violation: Claiming credit for group assignments without making a significant contribution.
  5. Team Testing Violation: Participation in team testing without meeting the specific requirement of an instructor, e.g. failure to participate in the study group for the required amount of time outside of class.
  6. Misuse of Materials: Abuse or unauthorized possession of academic materials or removing an article that other students are required to read from the Learning Resource Center or any other location.
  7. Misrepresentation: Presenting false excuses or using deception to receive a higher grade or to avoid fulfilling the requirements of an assignment or course.
  8. Multiple Submissions: Submitting the same assignment to two or more instructors. If he or she believes that he/she can complete an assignment that meets the requirements of two or more instructors, he/she should obtain prior approval from all instructors involved.
  9. Facilitation of Academic Dishonesty: Helping or permitting another student to violate any provision of this code.
  10. Clinical site violations: Unprofessional behavior or unsafe practices.

17.3 The college prohibits the sexual harassment of and discrimination toward students, staff, and campus visitors.

18.0 Discipline Procedures

18.1 Through the student judicial process, KCC may impose disciplinary action for a student found guilty of violating the college’s Code of Conduct. Every effort will be taken to advise and guide the student to more appropriate behavior. The dean of student development (or delegate) and campus security personnel will combine efforts to enforce the college’s Code of Conduct.

18.2 When a student is suspected of violating the Code of Conduct, the following investigative procedures will be followed:

  1. College personnel and student directly involved or who witnessed the incident should submit written statements to the dean of student development as soon as possible following the incident.
  2. The student will be contacted by the dean of student development to discuss the alleged incident and the reports received and filed by campus security. Students may be asked to leave campus until an investigation is conducted which cannot exceed three (3) school days. Note: Many instances of reported misconduct will be handled immediately.
  3. At the conclusion of the investigation, the dean of student development will schedule a meeting with the student, summarize the investigation and render a decision. All sanctions will be delivered by mail.

18.3 The dean may impose appropriate penalties regarding student violations that include:

  1. Suspension for one week to two years.
  2. Restricted enrollment;
  3. Restricted advisement;
  4. Restriction from campus and college activities; or
  5. Any other penalty judged to be appropriate for the particular offense.

19.0 Code of Conduct and Title IX Appeal Procedures

In all Title IX investigations, the victim and/or complainant and the respondent shall receive simultaneous, written notification of the Title IX determination, including information regarding appeal rights, within seven (7) days of when the determination is made.

Students have the right to appeal any Code of Conduct or Title IX determination. For Title IX determinations, both the victim and/or complainant and the respondent have a right to appeal. Appeals must be submitted to the individual designated in the determination letter to accept appeals within 10 business days after receipt of the Code of Conduct or Title IX determination.

If a student does not appeal within the 10 business day period, the decision of the Code of Conduct Investigator or Title IX Coordinator will be final.

The appeal request must be typewritten and must state the grounds for appeal to the Judicial Review Board. Appeals must be made based on one or more of the following. 

      1. A procedural error occurred.

      2. The findings of fact in the decision contain inaccurate information.

      3. New information not offered during the investigation that would substantially change the outcome of the finding is now available. In such cases, the new information must be described.

      4. The sanction imposed is lenient, excessive or otherwise disproportionate with the violation.

Within 10 business days after receipt of the appeal request, the Judicial Review Board will decide if the appeal meets one of the above enumerated grounds of appeal. If the appeal is granted, the Judicial Review Board will review and consider the written findings and determination of the Code of Conduct Investigator or Title IX Coordinator, all evidence considered by the Code of Conduct Investigator or the Title IX Coordinator, the written appeal and, if applicable, new evidence offered for consideration, and will make a final decision. The Judicial Review Board shall provide its appeal decision in writing, along with all relevant documentation, to the Dean of Student Development.

The appellant will be notified of the appeal decision in writing, by certified mail, return receipt requested. In a Title IX appeal, both the victim and/or complainant and the respondent shall receive the appeal decision in writing within 7 days after the conclusion of the appeal review.

20.0 State and District Resident

  1. To be classified as a resident of the district, one must have occupied a dwelling in the community college district for 30 days immediately prior to the beginning of the term/semester and must demonstrate district residency by providing a high school transcript, a drivers license, a voter’s registration card, or other requested documentation.
  2. Residents of a contiguous community college district whose “home” high school, due to consolidation of high school districts, is within KCC’s district will be considered in-district residents for purposes of tuition assessment and admission to programs.
  3. Individuals who do not reside in district 520 but work at least 35 hours or more a week within the district are eligible for in-district tuition. Students will be asked to provide proof of employment by submitting a signed affidavit from their in-district employer on company letterhead stating they are employed for 35 hours or more per week.
  4. Students owning property within the district will be assessed in-district tuition if acceptable documentation is provided.

20.1 Other Provisions

  1. Students who fail to meet the 30-day requirement prior to enrollment may not satisfy the requirement while enrolled in consecutive terms as a student.
  2. Students who move to Illinois from outside the state or from other parts of Illinois to the district with a verifiable interest of establishing a permanent residence and without the primary intent of attending a community college may be exempted from the 30-day requirement for establishing state and/or district residency.

20.2 For the college’s purposes of determining residency, an adult student is a person 18 years of age or older, and a “minor” student is a student under 18 years of age. Nonresident status will be assigned to those students who do not meet the requirements for resident status other than those exceptions clearly indicated in the following regulations.

20.3 Residency determination

Evidence for determination of residence status of each applicant for admission to the college is to be submitted to the Office of Admissions and Registration at the time of application for admission. A student may be reclassified at any time by the college upon the basis of additional or changed information. Student residency will be reviewed each semester/term of enrollment. However, if the student is classified in error as a resident student, the change in tuition will be applicable for the semester or term in which the reclassification occurs; if the student is classified in error as a nonresident, the change in tuition will be applicable to the term in which the reclassification occurs, provided the student has filed a written request for a review with the Office of Admissions and Registration in accordance with these regulations.

Definition of Terminology:

To the extent that the terms “bona fide residence,” “independent,” “dependent,” and “emancipated” are not defined in these regulations, definitions will be determined according to the pertinent facts and to the applicable laws and court decisions of the state of Illinois. Voter registration, filing of taxes, proper license and registration for the driving or ownership of a vehicle, and other such transactions may verify intent of residency in a district.

20.4 Procedure for review of residency status and/or tuition assessment:

A student who takes exception to the residency status assigned and/or tuition assessed will pay the tuition assessed, but may file a claim in writing to the Office of Admissions and Registration for a reconsideration of residency status and/or an adjustment of the tuition assessed. For purposes of admission, the written claim must be filed within 20 (twenty) calendar days from the start of the term/semester.

20.5 Married student:

A nonresidential student who is a citizen of the United States of America or who holds permanent resident, “Refugee-Parolee,” or “Conditional Entrant” status with the United States Immigration and Naturalization Service, whether male or female, or a minor or adult, who is married to a person who meets and complies with all of the applicable requirements of these regulations to establish resident status will be classified as a resident.

20.6 Persons not citizens of the United States:

A person who is not a citizen of the United States of America, to be considered a resident must have permanent resident status at least 30 days prior to enrollment.

20.7 Armed Forces personnel:

A student on active duty in the Armed Forces of the United States who resides in the district will be assessed in-district tuition along with his/her dependents.

20.8 Students utilizing benefits under the federal Post-9/11 Veterans Educational Assistance Act of 2008, or any subsequent variation of that act, will be treated as in-district residents for tuition purposes.

20.9 Students utilizing benefits under the federal All-Volunteer Force Educational Assistance Program will be treated as Illinois residents for tuition purposes.

20.10 Full-time KCC staff members and their dependents will be treated as in-district residents.

21.0 Petition and Appeal

21.1 All official action relative to a student appeal must be in writing. Copies of correspondence will be filed with the Office of Admissions and Registration.

21.2 An Academic Appeals Petition form (available in Student Services) must be filed to withdraw from a course(s); repeat a course; be re-admitted after suspension; or amend a limited academic load during the first term/semester of readmission. The student may be asked to appear before the Academic Appeals Committee. 

21.3 The student and other involved personnel will be notified in writing of the decision made by the Academic Appeals Committee. The decision is final.